AI Usage Policy
- Effective Date: 01-05-2026
- Last Updated: 01-05-2026
1. Introduction
This AI Usage Policy explains how HireHub (“HireHub”, “we”, “us”, “our”) uses artificial intelligence technologies within the HireHub website (www.hirehub.cloud), application (app.hirehub.cloud), and related services (the “Platform”).
HireHub uses artificial intelligence (“AI”) tools to enhance recruitment processes. AI assists in analysing information and suggesting potential matches between Employers and Candidates. AI does not replace human decision-making.
This Policy should be read alongside our Privacy Policy and Terms & Conditions.
2. Purpose of AI on the Platform
HireHub uses AI to:
- Improve job-to-candidate matching
- Structure and analyse CV content
- Extract and categorise skills
- Compare salary expectations
- Identify cross-compatible experience
- Enhance search and ranking functionality
- Support fraud detection and platform security
AI systems are designed to assist users and improve efficiency within the recruitment process.
3. Scope of AI Use
3.1 AI Job Matching
AI analyzes job descriptions and candidate profiles to generate compatibility scores and suggested matches.3.2 AI CV Structuring
AI tools may assist Candidates in generating or formatting CV content based on information provided.3.3 Skill Extraction
AI may identify keywords, skills, and experience patterns within CVs and job descriptions.3.4 Salary Alignment
AI may apply tolerance thresholds to assess compatibility between salary expectations and job offers.3.5 Fraud & Risk Signals
AI may assist in identifying suspicious or fraudulent activity.4. Automated Decision-Making
HireHub’s AI tools provide recommendations and compatibility assessments.
AI systems do not:
- Make final employment decisions
- Enter into employment contracts
- Guarantee job placement
- Reject candidates without human involvement
Final hiring decisions are made solely by Employers.
Where automated processing occurs, HireHub complies with Article 22 of the UK GDPR.
Users may contact HireHub to request information about automated processing or seek human review where applicable.
5. Data Used in AI Processing
AI systems may process the following types of data:
Candidates:
- Name
- CV content
- Skills and qualifications
- Employment history
- Education
- Location
- Salary expectations
- Verification status
Employers:
- Job descriptions
- Role requirements
- Location
- Salary ranges
AI systems do not intentionally process special category data unless explicitly provided by the user.
6. Fairness and Bias Mitigation
HireHub is committed to promoting fairness in AI-assisted matching.
Measures may include:
- Skills-based evaluation
- Standardised salary comparison thresholds
- Regular review of model outputs
- Ongoing monitoring for unintended bias
- Human oversight of platform processes
HireHub does not intentionally design AI systems to discriminate based on protected characteristics under UK equality legislation.
7. Transparency and Explainability
HireHub aims to provide transparency regarding AI-assisted matching.
Employers may be shown information indicating why a candidate was matched, including:
- Skill overlap
- Experience alignment
- Location compatibility
- Salary compatibility
AI explanations are designed to support informed decision-making.
8. Limitations of AI
AI systems:
- Operate based on data inputs
- May generate probabilistic results
- May not account for all contextual factors
- May produce varying outcomes depending on available information
HireHub does not guarantee:
- Employment outcomes
- Candidate suitability
- Accuracy of user-provided information
Users remain responsible for conducting appropriate due diligence.
9. Third-Party AI Providers
HireHub may utilise third-party AI or machine learning technologies.
Where third-party services are used:
- Data processing agreements are in place
- Security safeguards are applied
- Processing complies with UK GDPR
HireHub remains responsible for overall compliance.
10. Security & Data Protection
AI systems are protected by:
- Multi-factor authentication controls
- Encrypted data transmission
- Restricted access controls
- Monitoring systems
- Data minimisation practices
All AI-related processing is conducted in accordance with our Privacy Policy.
11. User Rights
Under UK GDPR, users have the right to:
- Access personal data
- Request correction of inaccurate data
- Request deletion of data
- Object to certain processing
- Request information about automated decision-making
- Lodge a complaint with the Information Commissioner’s Office (ICO)
ICO Website: https://www.ico.org.uk
Requests may be submitted to: [email protected]
12. No Employment Guarantee
AI matching and platform services:
- Do not create an employment relationship
- Do not guarantee employment
- Do not represent endorsement of any user
HireHub acts solely as a technology platform facilitating introductions.
13. Updates to This Policy
HireHub may update this AI Usage Policy from time to time.
Revisions will be posted on this page with an updated “Last Updated” date.
Continued use of the Platform constitutes acceptance of the updated Policy.
14. Contact Information
For AI-related or data protection enquiries:
Email: [email protected]
Registered Address: HireHub Digital Service Ltd, 142b Station Road, London, England, E4 6AN